> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.helloreport.co.uk/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Lock, sign and send reports to tenants on the mobile app

# Lock and sign reports on the app

1. Once you have added photos and descriptions to your inspection areas and items, tap **Preview report and upload data**.

![](https://storage.crisp.chat/users/helpdesk/website/d2be5c5bbdcb2000/lock-sign-01_y448dw.png)

2. Use the preview page to check all the information added is correct. **Top tip: use the preview page to edit the report. Simply tap on the area you wish to edit and you will be returned to the edit report page.**
3. After previewing the report, go to **Looks good - next**.

![](https://storage.crisp.chat/users/helpdesk/website/d2be5c5bbdcb2000/lock-sign-02_abbdrw.png)

4. You will see 3 different options. Here you can **upload the report to the website** to save it in the server. You can continue working on the report from the desktop version and sign/lock the report there.
5. To complete the report on the app, choose either: **Lock report and generate final PDF** or **Send to tenants for signatures** by swiping right, depending on whether you wish to receive signatures from tenants.

| Only Inventory / Schedule of Condition reports can be sent to tenants for signatures. Inspection and Check Out reports can be uploaded to the website, or signed to generate the final PDF. **NEW: Check In reports can be signed in-person by the tenants at the property.

![](https://storage.crisp.chat/users/helpdesk/website/d2be5c5bbdcb2000/screen-shot-2022-11-07-at-1223_liagoi.png)

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###### Generate the final PDF

1. If you would like to lock the report and generate the final PDF without tenant signatures, click **Lock report and generate final PDF**.

![](https://storage.crisp.chat/users/helpdesk/website/d2be5c5bbdcb2000/lock-sign-03_1c08sc1.png)

2. Sign by typing your name into the **Your signature** field.
3. You can change the amount of blank signature spaces that are required.
4. Complete this section by clicking **Continue**. This will begin the process of locking and uploading the report.

![](https://storage.crisp.chat/users/helpdesk/website/d2be5c5bbdcb2000/lock-sign-04_ksh2s8.png)

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###### Send Reports to tenants on HelloReport App

1. Follow the above steps to take you to the upload page.
2. Swipe **Send to tenants for signatures** on.

![](https://storage.crisp.chat/users/helpdesk/website/d2be5c5bbdcb2000/lock-sign-10_3uvscl.png)

3. Sign the report by typing your name in **Your signature** field.
4. Add the lead tenant information by clicking **Tap to add details** under **Tenants**.

![](https://storage.crisp.chat/users/helpdesk/website/d2be5c5bbdcb2000/lock-sign-11_uzwnsj.png)

5. Type in the first name, last name and email address of the tenant and click **Update tenant**.

![](https://storage.crisp.chat/users/helpdesk/website/d2be5c5bbdcb2000/lock-sign-12_u85fxc.png)

6. Add other tenants, by clicking **Add another tenant**
7. Finish by clicking **Continue**. The signature requests are sent to tenants automatically.


![](https://storage.crisp.chat/users/helpdesk/website/d2be5c5bbdcb2000/lock-sign-13_fn6i6.png)

|| Clicking either: Lock report and generate final PDF or Send to tenants for signatures will both lock and sign the report.